Job Market: Inviting staffers to apply to your job

Whether your job has been published or kept private, you can invite staffers to apply for a job or book them on to a job directly (booking of staff will be reviewed in the next blog).  Why would you invite a staffer to a job?  Invitations apply when you’ve built a job in your database and have a great idea for staff who you think would be ideally suited for this particular job.  As you want them to apply (so that you can see their application and availability without calling them all), you make them aware of the opportunity by inviting them to the job.

This is how you invite staffers to a job:

Search for staffers.  In this case, we’re searching for ‘brand ambassadors’ living within ‘5 miles of London’

To choose your staffers, simply click on their cards and then the ‘Add to job’ button

Choose your job (a full list of all jobs appears) and then choose to either ‘invite to job’ or ‘book into job’ 

By picking a job, the invitation automatically includes all the job details which you can edit if you’re only inviting the chosen staffers to a particular role or dates.

When you’re inviting staffers, you have a choice to include an e-mail message & SMS, just an e-mail message, or no message at all (you may have spoken to them on the phone for instance).  Fields like names, job details, dates, manager name etc are all automatically completed by watu, saving you valuable time and ensuring that staff dont receive generic ‘dear all’ messages.

By reviewing their job boards, staffers can see which jobs they have been invited to apply for and can complete their application, including their availability and which roles they are suitable for.


Do you run a promotional staffing agency?  Do you book temporary staff regularly?  Why not try a free trial of watu, the workforce management application.  Get in touch at for your FREE TRIAL or register your interest here

Job Market: How Staff Apply

In our last post we showed you how you can quickly and easily write a job opportunity and post it to your job board.  This feature gives your staff community greater transparency on the job opportunities live in your agency and means that managers now have access to staff who are interested in the job, available, and engaged (people work differently when they’ve applied for a job rather than just being booked on one).

In this post, we’ll demonstrate how easy it is for staff to apply:

After a staff member has logged in, they click on Jobs to view all live jobs in the agency.

Any jobs that have been published by the manager (you can keep jobs private) appear to the staffer.  From here, they have two choices, either to apply, or to state that this job in particular is ‘not for me’.

By clicking on APPLY, staffers can view the full job details, provide the roles and dates that they are available for and press APPLY.

Once applied, staffers can view their applications in ‘My Jobs’ 

And can easily update their applications if their circumstances change.

Do you run a promotional staffing agency?  Do you book temporary staff regularly?  Why not try a free trial of watu, the workforce management application.  Get in touch at for your FREE TRIAL or register your interest here

Job Market: Building & Publishing a Job Advert

We’ve established that the job market is a feature that creates value for both staffers and managers in promotional staffing agencies.

The basic premise is:

1. Build job & publish to your job market.

2. Give staffers the opportunity to review all the work opportunities in their area, skill set & relevant experience.

3. Staffers pitch themselves for the opportunity filling your job basket with hopeful applicants, all who are keen to get involved and available.

4. Managers review all the applicants, reject applications that aren’t suitable and accept the very best staff.

5. Book staff. Job done.

So here’s a step by step guide on creating a job for the job market.

Click on the ‘Create new Job’ button.

Complete the job details (Title | Locations & Dates | Roles & Rates | Description). We’ve provided an example on the right for ideal format.

Publish or start booking  When you press save you have the option to publish the job to your job market (PUBLISH NOW) or add staffers to the job and keep it private.  The status of the job can be seen top right.

If you want to see the job details, simply click on the ‘Show job details’ button and the details appear along with a photo of the manager who created the job and when it was created.

This job took me about 2 minutes to set up (including proof reading).  We know that this isn’t scheduling of work, we’re working on that.
But in the meantime, this feature will help agencies book work by advertising opportunities to your work hungry staffers, many of whom will review the opportunities overnight and apply.  You can then come in to work in the morning, review the applications and book up the shifts with staff who really want to do the job.
We’ll follow this post up with a post on how staff apply and how you book them.  Until then…

New Feature: Job Market

Our first version of Job Market, a feature that will bring significant benefits to both staffers and managers within staffing agencies, has just been deployed.

So, why is a Job Market interesting for a temporary staffing agency?

Job Market for the Staffer

We recently completed a survey with promotional staff in the UK and Australia, asking them what they liked about the job market feature.  These were the main benefits as listed by active promotional staff:

‘Bookers in agencies tend to habitually book the same people, a job market has given me the opportunity to apply for all available jobs and exposed me more to the bookers’

  1. ‘I LOVE the transparency and the democratic application for work.  I apply for jobs that I want to do and those that I think I would be great at, it’s so much better than just being called with any type of work’
  2. ‘Hopefully the bookers can see which jobs I like to work on, and those I don’t, so that I don’t waste their time saying no to work’
  3. ‘I love being able to search for jobs within my area and would like to be able to look for work on my mobile when I’m free’
  4. ‘I feel like my agency is doing it’s best to find me work and I can see when jobs are suitable for me.  I no longer feel like I’m not being called’

Job Market for the Manager/Staffing Agency

The benefits of the job market for the agency itself are significant.  They include:

  1. Saving time: By scheduling a job and then publishing it to the market, staff apply for work, removing the need for managers to actively call/sms/e-mail staff for activity.  Managers can simply log in, review the staffer applications, approve the staff they want and book the job.
  2. Booking the best staff: Staff realise that they are competing for work and subsequently provide thorough applications including their motivation to work on the job, their relevant experience and their availability.  It is very obvious through staffer applications who to book.
  3. Less drop outs and late arrivals: The motivation of staff changes when they have applied for work rather than just being called and booked.  Having applied for a job, they are more committed.
  4. Greater database turnover: The job market ensures that managers aren’t booking the same staff over and over again.  The benefits of this are huge as you increase the experience of your staffers, learn more about your staff, understand which areas/skill sets you need to do recruitment, create greater brand advocacy as more staff are working for your agency brand.
  5. Saving money: By reducing down outbound booking, watu helps reduce time (phone calls and e-mails) and running costs (phone and SMS).

We will be reviewing usage and providing tips and ideas on how to best utilise Job Market in our upcoming newsletter.

To receive the newsletter, simply register your interest here.

Geographic search

We just released geographic search. There’s not much to say about it because it’s very simple to use. Select distance, type location, and all your results will be within that distance of that location. You can do pure geographic searches, like this:

or mixed searches, like this:

Notice that you also get the distance in the cards when doing a geographic search.